OTE - Oregon Travel Experience

A Call for RFP: Oregon Trail Interpretive Project

Posted on: April 29th, 2019 by Annie Von Domitz in News & Press |

The Travel Information Council (TIC), is issuing this Request for Proposal (RFP) for historical research and interpretive writing services.

Closing Date: May 10, 2019

Download the RFP document here.

Scroll down for Q&A section

Project Background:
The mass migration over the Oregon Trail was a transformative event in Oregon history, one that forever changed the lives of both the people who migrated here and the people who originated in this land. Telling the full, honest story of that transformation is both difficult and necessary.

In 1993, in honor of the sesquicentennial of the beginning of mass migration in 1843, Oregon Trail Interpretive kiosks were developed across the state. Eleven of those original kiosks are in rest areas along I-84 managed by TIC. The Travel Information Council directed staff to update the interpretation within the kiosks within TIC rest areas, with the goal of creating inclusive and honest interpretation.

This project is supported in part by a grant from the Oregon Cultural Trust Partners.

Oregon Trail Advisory Committee Members: 
Bobbie Conner, Director of Tamástslikt Museum, Confederated Tribes of Umatilla Indian Reservation (CTUIR)
Jennifer Karson Engum, CTUIR
Katy Barber, Assistant Professor of History at Portland State University
Tamera Moody  Museum at Warm Springs, Confederated Tribes of Warm Springs
Wendell Baskins, member of former Oregon Historic Trails Advisory Council
Eliza Canty-Jones, Director of Community Engagement, Oregon Historical Society, Oregon Historical Maker Committee member
Bob Garcia, Travel Information Council Member, Oregon Historical Marker Committee Vice-Chair
Dr. Tom Connolly, U of O, Museum of Natural and Cultural History, Director of Archaeological Research

More information about the Oregon Historical Marker Committee and Program here.

More information about the Travel Information Council here.

Q&A:

These questions have been submitted by potential bidders and answered by TIC staff.

1. Do you have an estimated time frame for the project? Start and completion?

We expect the first phase to take a year, depending on how quickly the contractor can pull together materials and get feedback.

2. Do you anticipate a staff/consultant site tour to the 7 rest areas and 11 kiosks?

No. They are in public rest areas and available for viewing at any time.

3. Do you have a rough estimate of the number of stakeholder meetings? Format? (one on one, or group, or some of each?).

Large stakeholder meetings may not be necessary and are not required. We only have one advisory committee meeting required after the contract is signed, to introduce the new contractor to the advisory committee.

4. Does this project have a set budget?

No, but we anticipate a range between $20,000 and $35,000.

5. The definition of Phase 1 in the RFP includes “Meet with and collect feedback from stakeholders identified by staff, the Advisory Committee and through contractor’s research.” Who is on the Advisory Committee? Who are the stakeholders? How many different meetings do you anticipate this to include and at how many different locations? Meeting the high standards you have established suggests engagement at tribal, and potentially other, locations. The number of organizations and individuals involved will have a relationship to time, and therefore cost, in the proposal.

The advisory committee consists of representatives from Confederated Tribes of Umatilla Indian Reservation, Confederated Tribes of Warm Springs, academic historians and members of the Oregon Historical Marker Committee. They are volunteer advisors who will help identify other stakeholders (including other Tribes) and help set guiding principles and themes for the project. They will also review and comment on drafts and provide recommendations to the Travel Information Council about final approval of any content. We will hold at least one meeting in a central location, once the contract is finalized, to start the dialog between the committee and the contractor. Large stakeholder meetings may not be necessary and are not required. Staff will be available to help coordinate any meetings deemed necessary.

6. Written content is developed in collaboration with the Oregon Trail Advisory Committee. How is that collaboration determined? For example, who recommends the content? The committee or the consultant?

The advisory committee are volunteers and will be available for guidance and to help set priorities, but the contractor is expected to do the bulk of the research and writing.

7. The RFP states that a design firm will fabricate the panels. What is the relationship between the consultant for this project and designer? Has the designer been selected? Can respondents to this RFP propose to include design?

We will be issuing a separate RFQ for the manufacturing and design portion. You may certainly add information about design as an additional service (see section 6.1.9)

 8. Under Evaluation, how are the six different criteria weighted in the selection process?

The first three criteria (proposed approach, level of experience, and experience in delivering successful product to similar clients and projects) will be weighted as the most important.

9. What is the primary determining factor in selecting a consultant: low cost or robustly appropriate approach regardless of budget?

Cost will be a factor, but experience and approach are more important.