OTE - Oregon Travel Experience

A Call for RFP: Oregon Trail Interpretive Project

Posted on: July 13th, 2021 in News & Press |

The Travel Information Council (TIC), is issuing this Request for Proposal (RFP) for interpretive design and manufacturing services.

Closing Date: August 12, 2021

Download the RFP document here.

Scroll down for Q&A section

Project Background:
The mass migration over the Oregon Trail was a transformative event in Oregon history, one that forever changed the lives of both the people who migrated here and the people who originated in this land. Telling the full, honest story of that transformation is both difficult and necessary.

In 1993, in honor of the sesquicentennial of the beginning of mass migration in 1843, Oregon Trail Interpretive kiosks were developed across the state. Eleven of those original kiosks are in rest areas along I-84 managed by TIC. The Travel Information Council directed staff to update the interpretation of the kiosks within TIC rest areas, with the goal of creating inclusive and honest interpretation.

This project is supported in part by a grant from the Oregon Cultural Trust Partners.

Oregon Trail Advisory Committee Members: 
Bobbie Conner, Director of Tamástslikt Museum, Confederated Tribes of Umatilla Indian Reservation (CTUIR)
Jennifer Karson Engum, CTUIR
Katy Barber, Assistant Professor of History at Portland State University
Tamera Moody,  Museum at Warm Springs, Confederated Tribes of Warm Springs
Wendell Baskins, member of former Oregon Historic Trails Advisory Council
Eliza Canty-Jones, Director of Community Engagement, Oregon Historical Society, Oregon Historical Maker Committee member
Bob Garcia, Travel Information Council Chair, Oregon Historical Marker Committee Chair
Dr. Tom Connolly, U of O, Museum of Natural and Cultural History, Director of Archaeological Research

More information about the Oregon Historical Marker Committee and Program here.

More information about the Travel Information Council here.

Q & A:

These questions have been submitted by potential proposers and answered by TIC staff.

Should we allow for image acquisition and illustration development in our cost proposal?
Yes. Some suggestions for maps or images will be included in the text provided, but the majority will need to be determined as part of the design process.

It is clear that we are to include fabrication costs of the graphic panels. Are we to include costs for installation of these graphic panels to the existing kiosks?
Please include installation as an ala carte option. We have the ability to do the installation work in house, but we may choose to add that service to the contract depending on timing and complexity.

It was indicated in the RFP that there may be a reduction the total number of panels once the project enters into the design, fabrication or installation phase. Does this mean that programming and content development will be completed for all 37 stories/panels? And then a decision made about which panels to move forward? Should we assume then, that our fees to be provided on a per panel basis?
We are hoping to be able to do the project all at once, but it would be good to offer an option to do one kiosk at a time, or if you prefer, one panel at a time. If during the design process, it makes sense to combine information into fewer panels- or some other form of interpretation- we are open to that option.

Is there an expectation for in-person meetings/travel, or will all meetings be conducted virtually? How many meetings do you think will be necessary? The current assumption is three for each of two groups (total of 6) – staff and advisory committee and two w/stakeholders.
The advisory committee consists of representatives from Confederated Tribes of Umatilla Indian Reservation, Confederated Tribes of Warm Springs, academic historians, and members of the Oregon Historical Marker Committee. They are volunteer advisors who will help identify other stakeholders (including other Tribes). They will also review and comment on drafts and provide recommendations to the Travel Information Council about final approval of any content. Stakeholder meetings may not be necessary and are not required. We only have one advisory committee meeting required after the contract is signed, to introduce the new contractor to the advisory committee. That meeting would most likely be via video conferencing. Large stakeholder meetings may not be necessary and are not required. Staff will be available to help coordinate any meetings deemed necessary. It is up to the proposer to determine if more or in-person meetings are required. The kiosks are located on public property in rest areas and are always accessible.

Can you expand on what you mean by “experience in working with Oregon’s tribal communities”? If “pre-developed text” will be provided, what is the expected interaction with tribal community? Is there an expectation for further interviews or review of finalized content to gain consensus? 
The images chosen during the design process are equally important as the text and will be the first thing visitors see. We will expect the contractor to work with the Advisory Committee Members and other identified stakeholders to create appropriate designs and maps that support the goals of the project and don’t include insensitive or disrespectful images. We expect the process to have room for feedback and few drafts if necessary.

Are there established installation methods/frames/details for the existing panels or will the design team be expected to survey the existing kiosk conditions and develop a new attachment detail for installation? 
No. The current panels are fiberglass embedded with aluminum frames mounted on wood walls. We assume the new panels would also be mounted to the walls, but with modern materials that hold up well to the elements and provide some resistance to vandalism. We are open to other proposals, however.

Is there an established budget for this project that you can share? or a range?
We don’t have an established budget yet.

Is the submission of an hourly rate/profit/overhead formula required for this project?
No

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